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Status of Women in new zealand
New Zealand's 6th CEDAW report to the United Nations
Annual Report 2005
G.39
Report of the
MINISTRY OF WOMEN’S AFFAIRS
for the year ended
30 June 2005
Te Pūrongo ā Tau a te
MINITATANGA MŌ NGĀ WĀHINE
mō te tau i mutu i te
30 o ngā rā o Pipiri 2005
Presented to the House of Representatives
pursuant to the State Sector Act 1988
and the Public Finance Act 1989
CONTENTS
PART 1: DEPARTMENTAL SCENE SETTING
- Statement of responsibility
- Statement of objectives
- Statement of service performance
- Statement of accounting policies
- Statement of financial performance
- Statement of financial position
- Statement of cash flows
- Reconciliation of net surplus and net cash flow from operating activities
- Statement of movements in taxpayers’ funds
- Statement of commitments
- Statement of contingent liabilities
- Statement of departmental expenditure and appropriations
- Notes to the financial statements
PART 3: PERFORMANCE AGAINST OUTPUT PLAN
- Output 1: Action Plan for New Zealand Women overview
- Output 2: Economic sustainability
- Output 3: Work-life balance
- Output 4: Well-being
- Output 5: Liaison with international bodies
- Output 6: Nominations
PART 1
Te wāhanga 1
DEPARTMENTAL SCENE SETTING
This was my first full year as Chief Executive. My focus for the early months was to ensure that all the requirements put upon me at my appointment were addressed. These requirements were to re-establish the strength and reputation of the Ministry, so I was delighted to receive positive State Services Commission review of the Ministry’s progress in March 2005.
All the necessary foundations of a high quality agency are now in place, but having an efficient and strong foundation with clear focus, full staffing, and advice that is valued and sought after, do not guarantee improved effectiveness.
We strive not only to be effective, but to be able to demonstrate that effectiveness. Ultimately we must not only give advice that addresses the needs of women, but ensure that women can contribute fully to the social and economic success of New Zealand. This must not be at the expense of men, but equally must not compromise on what women are capable of offering and must respect women’s many roles in families and communities.
All the outputs in this report contribute towards clear and quantifiable outcomes for women. To achieve them we work closely with other parts of the state sector and we also connect strongly with women from all parts of society, because without their ideas, support and co-operation we cannot achieve gains for them and their families.
We made some good progress in 2005 – progress we intend to build upon in the coming year. We will become better at prioritising the work we do; at influencing others whose work impacts on women’s lives; and at evaluating our performance and learning from it. Being a small agency gives us advantages, including enabling us to be agile and to be strategic in our thinking. We intend to make the best use of those opportunities in the coming year.
Shenagh Gleisner
Chief Executive
HIGHLIGHTS
A strong contribution to achieving positive outcomes for women
- Gender of new appointments to state sector boards now recorded – 44 percent are women.
- International recognition for our contribution on women’s issues – the Minister of Women’s Affairs received a standing ovation at the UN Commission on the Status of Women meeting in New York in March.
- Research giving new insights into the motivations of women who set up businesses and the opportunities and barriers they face.
- Leadership in the domestic violence strategy and policy, with Ministry research on protection orders, impact upon children of observing domestic violence and on best practice for prevention of domestic violence.
- Adding strongly to government’s understanding of and commitment to early childhood care and education and out-of-school services, contributing to the evidence on impact of maternal employment on child outcomes, and seeking to understand the impact of the cost of childcare upon women’s participation in the workforce.
- A very successful Mana Wahine Week programme.
Much improved performance
- The internal climate survey rated senior management in the Ministry 10 percent more highly than the median public service rating. This is a marked improvement from 2002.
- An independent review of the quality of policy advice rated the Ministry as ‘…well up among the second group of policy shops in Wellington.’
- The policy team has 11 analysts now, a substantial increase since 2003. All positions advertised during the year received a very high number of applicants, whereas three years ago it was hard to recruit permanent staff.
|
|
||||||||||||
THE YEAR IN REVIEW: STRONGER THAN EVER
This year has been one of strengthening the reputation of the Ministry, building month-by-month an effective and focused policy work programme and connecting with groups in the community. It has been exciting, hard work and rewarding.
The Ministry of Women’s Affairs is the smallest core government agency with just 30 staff (including four men). Being small brings particular challenges and has prompted the Ministry to focus very strongly both on ensuring its own policy work is of the highest standard and on working closely with other state agencies to strengthen their policy work in areas that impact on women. In everything we do we try to be very clear about how our work contributes to better outcomes for women.
A positive report card
A big milestone for the Ministry this year was the review of its operations by the State Services Commission. The Ministry was set stretch targets and achieved them. For example:
- The Ministry’s policy function was rated well by an independent review, with public sector colleagues noting the value the Ministry is beginning to add to policy processes.
- External relationships are strong: the review reported that ‘external stakeholder feedback about the Ministry of Women’s Affairs relationship management has been extremely complimentary’.
- In the evaluation of New Zealand government departments’ statements of intent (SOI), the Ministry of Women’s Affairs 2004-07 document was described as a ‘substantial improvement’ from 2003-06. There are further improvements in the 2005-08 SOI, including a monitoring framework for the Action Plan and an evaluative process to assess our capability to influence.
- The Ministry of Women’s Affairs was near the top of rankings of government departments for governance in the 2003/04 Departmental Internal Control Evaluation. The Ministry received a rating of 3.94 out of a possible 5, with all ratings staying the same or improving from the previous year.
A strong, effective policy programme
The whole-of-government Action Plan for New Zealand Women launched in 2004 provides a clear set of objectives that guide the Ministry’s work programme:
- The economic independence of women in New Zealand will be improved.
- Greater work-life balance will be achieved in New Zealand.
- The quality of life for all New Zealand women will be improved.
The intermediate outcomes and the programmes aimed to achieve these outcomes are specific and largely measurable, even if improvements could take many years.
Two notable challenges for the policy team this year were:
- To achieve an elusive but essential reduction in domestic violence
The Ministry has commissioned research as part of a programme to ascertain the effectiveness of protection orders, assess the impact upon children of observing domestic violence and to look at best practice for intervention on domestic violence. This is one of the ways the Ministry is supporting the overall goals of the government’s Opportunity For All New Zealanders and the Taskforce for Action on Violence within Families.
- To achieve more successful participation of women in enterprise
Research undertaken jointly with the Ministry of Economic Development was completed to help better understand why so many women are setting up small- and medium-sized businesses and why the majority of these business ventures start smaller, remain smaller, and generate lower incomes than businesses owned and operated by men. The review was undertaken to identify areas in which women, particularly Māori women, could be further supported by government, therefore improving business outcomes and increasing the success of women in enterprise. The Ministry is now preparing policy recommendations to government.
The Ministry has also continued to contribute to work programmes led by other government agencies; for example:
- To enhance the quality and availability of affordable childcare
The Ministry completed a literature review on the impact of maternal employment and early childhood education on young children’s outcomes. The Ministry is also assessing the extent to which the cost of childcare impacts on choices for different groups of women to remain engaged in the workforce. - To increase the numbers of women in modern apprenticeships
The Ministry has looked at the scheme, reviewed overseas literature and is working with the Tertiary Education Commission to work out ways to remove the barriers to women in training for the trades. At present less than 10 percent of those on apprenticeships are women.
Success in getting women onto state sector boards
Government has an objective of 50/50 gender balance on statutory boards and committees by 2010. The Ministry contributes to this by operating a database of women with suitable skills and nominating women for appointment to state boards.
The Ministry’s Nominations Service has increased the number of women on its database by 60 percent since 2003 and is making a significant contribution to increasing women’s representation in state boardrooms. In the 1993 calendar year, only 25 percent of those appointed or reappointed to state sector boards were women. In 2004, that had risen to 43 percent.
A strong voice internationally
Women’s Affairs Minister, Hon Ruth Dyson, led a strong New Zealand delegation to the 49th session of the Commission on the Status of Women in New York in March. The meeting reaffirmed crucial commitments to promote women’s rights made in Beijing ten years earlier. The meeting reinforced New Zealand’s reputation in the Pacific, the Commonwealth and the United Nations as taking a strong and effective position to meet obligations to achieve status for women. The New Zealand delegation was again almost the only one to include members from non-government organisations (NGOs). The Ministry this year established an international caucus to work more closely with NGOs in New Zealand, and receives significant value from their input.
Greater engagement with community and partners
During the year in review the Chief Executive, Shenagh Gleisner, held a series of 17 meetings around the country in association with the National Council of Women to provide feedback on implementation of the Action Plan for New Zealand Women. The meetings provided useful input into the Ministry’s policy work and were well received by participants – for example 90 percent of respondents rated the content of the presentation very useful and interesting.
During the year the Ministry also co-hosted two important workshops. One was on labour market participation where the Ministry’s own research on the impact of maternal employment on children’s outcomes was affirmed. Another was on improving public sector capability in addressing differential impact of policies upon sub-groups in the population. In both, we led a whole-of-government endeavour to achieve goals that encompass outcomes for women.
Celebrating women’s achievements
The Ministry celebrated Mana Wahine Week by recognising the ten-year anniversary of the release of ‘Karanga – Ngā Reo o ngā Wāhine Māori’ (Voices of Māori Women). The Karanga project comprises 13 programmes of 29 Māori women speaking about aspects of Te Reo Māori including: women and leadership; storytelling; the language and custom of karanga; Māori language immersion schools; modern music composition and writers and publishers. The Ministry also celebrated Suffrage Day and contributed to White Ribbon Day – the United Nations International Day for the Elimination of Violence Against Women.
Anticipating and shaping future trends
The Ministry undertook a review of possible ‘futures’ - thinking about trends for women, emerging issues and possible scenarios for New Zealand women in the future, engaging its staff as always with a wide range of external stakeholders and strategic debates. The review reminded us of the fragility of advances for women.
The Ministry has also developed an effective Māori women’s relationship tool for internal use to enhance our policy analysis. The tool was subject to extensive cross-public sector peer review during development.
Progress - but still a long way to go
The Ministry is in a stronger position than a year ago to make a real difference to women’s lives, but it still has development work to do and there is certainly still much to be done in areas such as achieving pay equity and reducing the unacceptably high levels of violence against women.
In the coming year, the Ministry will:
- further improve the quality of our analysis
- develop the performance measures identified in our Statement of Intent
- learn from our evaluative work assessing the evidence of our impact on outcomes
- increase the influence we have on other government agencies
- continue to excel in a truly whole-of-government way.
PART 2
Te wāhanga 2
PERFORMANCE
STATEMENT OF RESPONSIBILITY
for the year ended 30 June 2005
Under the Public Finance Act 1989, I am responsible, as Chief Executive of the Ministry of Women’s Affairs, for the preparation of the Ministry’s Financial Statements and the judgements made in the process of producing those statements.
I have the responsibility for establishing and maintaining, and I have established and maintained, a system of internal control procedures that provides reasonable assurances as to the integrity and reliability of financial reporting.
In my opinion, these financial statements fairly reflect the financial position and operations of the Ministry of Women’s Affairs for the year ended 30 June 2005.
| Shenagh Gleisner | Martin Sebire | |
| Chief Executive | Corporate Support Manager | |
| 30 September 2005 | 30 September 2005 |
STATEMENT OF OBJECTIVES
for the year ended 30 June 2005
The Ministry of Women’s Affairs agreed to provide outputs in 2004/05 that meet the requirements of its Vote Minister in terms of their nature, timeliness, quality and quantity specifications, and cost.
Output Class
The Ministry has one output class:
- policy advice and nominations service — gender-specific policy advice on key social and economic issues affecting women, the provision of communications and nominations advice, and the management of New Zealand’s international obligations regarding women.
STATEMENT OF SERVICE PERFORMANCE
for the year ended 30 June 2005
Output Class: policy advice and nominations service
The Ministry provided gender-specific advice on key social and economic issues affecting women, and Māori women as tangata whenua, communications and nominations advice, and the management of New Zealand’s international obligations for women. This included:
- gender-specific advice on all aspects of policy development affecting women, including advice on its implementation
- gender-specific advice on all aspects of policy development affecting Māori women’s priorities
- engagement with women on policy issues to inform the Ministry’s policy and project development
- provision of information about government policies and processes
- engagement with agencies about the impact of government policies and services on women
- provision of gender-specific information and advice to those whose activities influence or impact directly on the status of women
- provision of nominations of appropriately qualified women to statutory and other boards
- management of New Zealand’s international obligations on the status of women.
Related Ministerial servicing requirements were included within this output class.
The following tables show actual performance in 2004/05 against the targets specified in the Statement of Intent.
QUANTITY:
| Performance target | Actual |
| Policy advice outputs will be delivered according to the work agreed with the Minister. Any variation will be agreed between the Minister and the Chief Executive on a quarterly basis. |
Achieved, except one report was drafted and peer reviewed but not completed by the researcher by 30 June 2005. No variations were agreed during the year. |
| The Ministry will report quarterly on achievements against the agreed work programme. | Achieved. |
Ministerial support services will be provided as required:
|
|
QUALITY:
| Performance target | Actual |
| The Ministry will provide policy advice, communication and nomination services, and related Ministerial servicing in accordance with the following quality standards. A comprehensive service will be provided with:
|
Achieved The Minister was briefed regularly, usually on a fortnightly basis, and notified of any significant issues that arose between meetings. |
|
Policy advice will:
|
Minister’s quarterly feedback rated her satisfaction with advice on the Action Plan, international, and other policy advice (including their purpose, logic, accuracy etc) as ‘meets requirements’ or ‘more than meets requirements’ in every quarter. New Zealand Institute of Economic Research (NZIER) reviewed the quality of the Ministry’s policy processes, what was working well, and how it could be improved. The report placed the quality of Ministry’s advice as ‘well up among the second group of policy advice shops around Wellington’. |
|
Communications functions will ensure:
|
Minister’s quarterly feedback rated her satisfaction with speech notes (including their relevance, accuracy, accessibility, responsiveness, adequacy, and timeliness) as ‘meets requirements’ in three quarters, and ‘partly meets requirements’ in one quarter. |
|
Nominations Service will ensure:
|
Minister’s quarterly feedback rated her satisfaction with nominations service (including their timeliness, relevance, accuracy, currency, and match to skills/qualifications) as ‘meets requirements’ in one quarter, and ‘more than meets requirements’ in three quarters. Positive informal feedback from administering Crown agencies about the quality and targeting of the nominations provided. |
Ministerial support services will be consistent with the Minister's requirements, up-to-date, and presented having regard to the audience(s) identified in each case; with:
|
|
|
Product quality will be supported by a quality management process including:
|
Product quality was supported by the following processes
|
| The quality of advice provided will be assessed by the Minister in the quarterly review questionnaire, which will be forwarded to the Minister within four weeks of the end of each quarter. On a scale of 1 (does not meet requirements) to 5 (exceeds requirements) the Ministry expects to meet a level of at least 3 (meets requirements) in each of the areas covered by the questionnaire. The Minister's responses will be used to identify any areas for further development or improvement. | Minister’s quarterly feedback rated her satisfaction as ‘meets requirements’ or ‘more than meets requirements’ in all areas in all quarters, except one area in one quarter was rated as ‘partly meets requirements’. Overall satisfaction was rated as ‘meets requirements’ in two quarters and ‘more than meets requirements’ in two quarters. Areas where improvement is required are being addressed. |
TIMELINESS:
| Performance target | Actual |
| Specified reporting deadlines will be agreed between the Minister and the Chief Executive. Any variances will be agreed and recorded at quarterly intervals. |
Specified reporting deadlines, as agreed between the Minister and the Chief Executive, were either met or explicit variations were agreed with the Minister through the quarterly reporting process. |
| Draft responses to Ministerial correspondence will be provided within 20 working days of the receipt of the correspondence. | 84% |
| All inquiries will be processed within one calendar month of receipt by the Ministry and all responses will be consistent with the standard procedures for this service. | 98% within one calendar month |
| All publications will be published according to the Ministry's publications guidelines and published within six weeks of receipt of a management approved final text. |
100% |
| Nominations will meet the deadlines of the originating agency or Minister. | 100% |
COST:
Outputs in this class were provided at an appropriation cost of $4,365,000 including GST compared with the appropriated sum of $4,665,000 including GST. Revenue and costs are shown below.
|
Actual 2005 |
Estimates 2005 |
Actual 2004 |
|
|
REVENUE FROM CROWN |
4,118 |
4,118 |
3,709 |
|
REVENUE FROM OTHER GOVERNMENT DEPARTMENTS |
30 |
29 |
6 |
|
OTHER REVENUE |
0 |
0 |
0 |
|
TOTAL REVENUE |
4,118 |
4,118 |
3,715 |
|
EXPENSES |
3,846 |
4,147 |
3,667 |
|
SURPLUS/(DEFICIT) |
302 |
0 |
68 |
The surplus of $302,000 arose principally from the effects of vacancies from turnover, delays in filling new policy roles, and a major research project not being completed by year-end.
STATEMENT OF ACCOUNTING POLICIES
for the year ended 30 June 2005
Reporting Entity
The Ministry of Women’s Affairs is a government department as defined by the Public Finance Act 1989.
Statutory Base
The financial statements of the Ministry of Women’s Affairs have been prepared pursuant to the Public Finance Act 1989 and in accordance with generally accepted accounting principles.
These financial statements comprise the services produced by the Chief Executive, Policy, Treaty Relationships, Nominations, and Corporate Support Units of the Ministry of Women’s Affairs.
Measurement Base
The measurement base adopted is that of historical cost unless otherwise stated.
Accounting policies
The following accounting policies, which materially affect the measurement of financial performance, financial position, service performance and cash flows of the Ministry of Women’s Affairs, have been applied.
Forecast figures
The forecast figures are those presented in the Budget Estimates (Main Estimates) and in the Statement of Intent. Subsequent movements in the forecast figures are those as amended by the Supplementary Estimates and any transfers made by Order in Council under the Public Finance Act 1989.
Revenue
The Ministry derives revenue through the provision of outputs to the Crown, and for services to third parties. All revenue is recognised when earned and is reported in the financial period to which it relates.
Cost Allocation
Direct costs are charged directly to significant activities. Indirect costs are charged to significant activities based on the proportion of direct labour costs for each output. For the year ended 30 June 2005, direct costs accounted for 36 percent of total costs
(2004: 59 percent).
GST
The Statements of Departmental Expenditure and Appropriations are inclusive of GST. The Statement of Financial Position is exclusive of GST, except for Creditors and Payables and Debtors which are GST inclusive. All other statements are GST exclusive.
The amount of GST owing to the Inland Revenue Department at balance date, being the difference between Output GST and Input GST, is reported as a separate item in Current Liabilities.
Taxation
Government departments are exempt from the payment of income tax in terms of the Income Tax Act 1996. Accordingly, no charge for income tax has been made.
Debtors
Debtors are stated at their estimated realisable value.
Fixed Assets
Fixed assets are stated at the cost of purchase less accumulated depreciation. Artwork is recorded at cost price.
Depreciation
Fixed assets, excluding artworks, are depreciated on a straight line basis over the useful life of the asset. The estimated life of the various classes of assets is as follows:
| YEARS | |
| Computer equipment | 3 |
| Software | 3 |
| Office equipment | 5 |
| Furniture | 5-10 |
| Fitout, leasehold improvements | over the term of the lease |
|
Library - legal reference - non-fiction, reference |
2 10 |
Financial Instruments
Revenues and expenses in relation to all financial instruments are recognised in the Statement of Financial Performance at historical cost. All financial instruments are recognised in the Statement of Financial Position at fair value.
Employee Entitlements
Provision is made for annual leave and long service leave, which are determined on an actual entitlement basis at current rates of pay. Provision is also made for salary payments due but not yet paid to employees.
CHANGES IN ACCOUNTING POLICIES
There have been no changes in accounting policies.
Ministry of Women's Affairs
Statement of financial performance
for the year ended 30 June 2005
| 2004 Actual $000 |
Notes | 2005 Actual $000 |
Main Estimates $000 |
Supp- Estimates $000 |
|
| Revenue | |||||
|
3,709 |
Crown |
4,118 |
4,118 |
4,118 |
|
|
6 |
Other departments 1 |
30 |
29 |
29 |
|
|
3,715 |
Total Revenue |
4,148 |
4,147 |
4,147 |
|
| Expenses | |||||
|
1,803 |
Personnel 2 |
2,326 |
2,235 |
2,235 |
|
|
233 |
Rents and outgoings 3 |
229 |
250 |
250 |
|
|
20 |
Audit fee |
23 |
20 |
20 |
|
|
1,485 |
Operating costs 4 |
1,148 |
1,458 |
1,458 |
|
|
34 |
Capital charge 5 |
32 |
34 |
34 |
|
|
92 |
Depreciation 6 |
88 |
150 |
150 |
|
|
3,667 |
Total output expenses |
3,846 |
4,147 |
4,147 |
|
| Departmental Other Expenses | |||||
| (1) | (Gain) loss on disposal of assets | 0 | 0 | 0 | |
| (1) | Total Departmental other expenses | ||||
| 3,666 |
Total Expenses |
3,846 |
4,147 |
4,147 |
|
| 49 | Net operating surplus (deficit) |
302 |
0 |
0 |
This statement to be read in conjunction with the accompanying Statement of Accounting Policies and the
Notes to the Financial Statements.
Ministry of Women's Affairs
Statement of Financial Position
as at 30 June 2005
|
2004 |
|
Note |
2005 |
Main |
Supp- |
|
398 |
Taxpayers' funds |
398 |
309 |
398 |
|
|
Represented by: |
|||||
| Current Assets | |||||
|
535 |
Cash |
836 |
541 |
541 |
|
|
6 |
Debtors |
12 |
1 |
1 |
|
|
0 |
Prepayments |
0 |
5 |
5 |
|
|
541 |
Total current assets |
848 |
547 |
547 |
|
| Less current liabilities | |||||
|
97 |
Trade creditors and payables |
27 |
189 |
189 |
|
|
118 |
Accrual expenses |
168 |
120 |
120 |
|
|
89 |
Employee entitlements |
105 |
60 |
60 |
|
|
24 |
GST liability |
48 |
30 |
30 |
|
|
49 |
Provision for repayment of surplus 7 |
302 |
0 |
0 |
|
|
377 |
Total current liabilities |
650 |
399 |
399 |
|
|
164 |
Net working capital |
198 |
148 |
148 |
|
|
234 |
Fixed assets 8 |
200 |
250 |
250 |
|
|
398 |
Net assets |
398 |
398 |
398 |
This statement to be read in conjunction with the accompanying Statement of Accounting Policies and the
Notes to the Financial Statements.
Ministry of Women's Affairs
Statement of Cash Flows
For the year ended 30 June 2005
|
2004 |
|
|
2005 |
Main |
Supp- |
|
Cash from operating activities |
|||||
| Cash was provided from: | |||||
| Supply of outputs to | |||||
|
3,709 |
- Crown |
4,118 |
4,118 |
4,118 |
|
|
4 |
- Other government department |
24 |
29 |
29 |
|
| Cash was applied to: | |||||
|
(3,525) |
- Produce outputs |
(3,706) |
(3,922) |
(3,922) |
|
|
(34) |
- Capital charge |
(32) |
(34) |
(34) |
|
|
154 |
Net cash flows from operating activities |
404 |
191 |
191 |
|
| Cash flows from investing activities | |||||
| Cash was provided from | |||||
|
1 |
- Sale of assets |
0 |
0 |
0 |
|
| Cash was applied to: | |||||
|
(76) |
- Purchase of fixed asets |
(54) |
(150) |
(150) |
|
|
(75) |
Net cash flows from investing activities |
(54) |
(150) |
(150) |
|
| Cash flows from financing activities | |||||
| Cash was applied to: | |||||
|
(136) |
- Repayment of previous year's surplus |
(49) |
0 |
0 |
|
|
(136) |
Net cash flows from financing activities |
(49) |
0 |
0 |
|
|
(57) |
net increase / (decrease) in cash held |
301 |
41 |
41 |
|
|
592 |
Plus opening cash brought forward |
535 |
500 |
500 |
|
|
535 |
Closing cash and deposits |
836 |
541 |
541 |
This statement to be read in conjunction with the accompanying Statement of Accounting Policies and the
Notes to the Financial Statements.
Ministry of Women's Affairs
Reconciliation of Net Surplus and
Net Cash Flow from Operating Activities
For the year ended 30 June 2005
|
2004 |
|
|
2005 |
Main |
Supp- |
|
49 |
Net surplus / (deficit) |
302 |
0 |
0 |
|
|
92 |
Depreciation |
88 |
150 |
150 |
|
|
92 |
Total non-cash items |
88 |
150 |
150 |
|
| Add / (less) movements in working capital items | |||||
|
(2) |
(Increase) / decrease in debtors and receivables |
(6) |
24 |
24 |
|
|
16 |
(Increase) / decrease in creditors and payables |
20 |
17 |
17 |
|
|
14 |
Net working capital movements |
14 |
41 |
41 |
|
| Add / (less) investing activity items | |||||
|
(1) |
Net loss / (gain) on sale of fixed assets |
0 |
0 |
0 |
|
|
(1) |
Total investing activity items |
0 |
0 |
0 |
|
|
154 |
Net cash flow from operating activities |
404 |
191 |
191 |
This statement to be read in conjunction with the accompanying Statement of Accounting Policies and the
Notes to the Financial Statements.
Ministry of Women's Affairs
Statement of Movements in Taxpayers' Funds
For the year ended 30 June 2005
|
2004 |
|
|
2005 |
Main |
Supp- |
|
49 |
Net surplus |
302 |
0 |
0 |
|
|
49 |
Total recognised revenue and expenses |
302 |
0 |
0 |
|
|
(49) |
Provision for repayment of surplus to the Crown |
(302) |
0 |
0 |
|
|
0 |
Movement in taxpayers' funds |
0 |
0 |
0 |
|
|
398 |
Taxpayers' funds at the beginning of the period |
398 |
398 |
398 |
|
|
398 |
Taxpayers' funds at the end of the period |
398 |
398 |
398 |
This statement to be read in conjunction with the accompanying Statement of Accounting Policies and the
Notes to the Financial Statements.
Ministry of Women's Affairs
Statement of Commitments
As at 30 June 2005
|
Actual |
|
|
Actual |
| Long term lease commitments | |||
| 176 | Less than one year | 176 | |
| 176 | One to two years | 176 | |
| 386 | Two to five years | 209 | |
| 0 | More than five years | 0 | |
| 738 | Total commitments | 561 |
This statement to be read in conjunction with the accompanying Statement of Accounting Policies and the
Notes to the Financial Statements.
Ministry of Women's Affairs
Statement of Contigent Liabilites
As at 30 June 2005
As at 30 June 2005, there were no contingent liabilities or quarantees given under the Public Finance Act 1989 in relation to the activities of the Ministry ( 30 June 2004 : Nil ).
Ministry of Women's Affairs
Statement of Departmental Expenditure
and Appropriations
For the year ended 30 June 2005
|
2004 |
2005 |
2004 |
||
| Vote Womens' Affairs | ||||
| Appropriations for departmental output classes | ||||
|
4,141 |
D1 - policy advice and nominations service |
4,365 |
4,665 |
|
|
4,141 |
Total appropriations for departmental output classes |
4,365 |
4,665 |
|
|
0 |
Appropriations for other expenses to be incurred by the department |
0 |
0 |
|
|
4,131 |
Total appropriations |
4,365 |
4,665 |
This statement to be read in conjunction with the accompanying Statement of Accounting Policies and the
Notes to the Financial Statements.
| Ministry of Women's Affairs
Notes to the financial statements |
||||
| Note 1. Revenue from government departments | ||||
|
2004 |
2005 |
|||
|
Actual |
Actual |
|||
|
$000 |
$000 |
|||
|
6 |
Income from other departments |
30 |
||
|
6 |
Total revenue from other departments |
30 |
||
| Other income is related to the contribution made by State Services Commission for the State Sector Retirement Savings Scheme for the year ended 30 June 2005. The arrangement commenced 1 April 2004. |
||||
| Note 2. Personnel | ||||
|
2004 |
2005 |
|||
|
Actual |
Actual |
|||
|
$000 |
|
$000 |
||
|
|
||||
|
1,759 |
Salary |
2,280 |
||
|
12 |
Pension expenses |
39 |
||
|
12 |
ACC levy |
7 |
||
|
20 |
Other personnel |
- |
||
|
1,803 |
Total personnel |
2,326 |
||
| Note 3. Rent and outgoings | ||||
|
2004 |
|
|
2005 |
|
|
Actual |
|
|
Actual |
|
|
$000 |
|
|
$000 |
|
|
184 |
Rent and building operating expenses |
179 |
||
|
5 |
Archive security |
5 |
||
|
14 |
Cleaning |
13 |
||
|
7 |
Energy |
9 |
||
|
1 |
Repair and maintenance property |
1 |
||
|
10 |
Repair and maintenance furnitures |
9 |
||
|
12 |
Insurance |
13 |
||
|
233 |
Total rent and outgoing costs |
229 |
||
| Note 4. Operating costs | ||||
|
2004 |
2005 |
|||
|
Actual |
Actual |
|||
|
$000 |
$000 |
|||
| 28 | Temporary staff |
59 |
||
| 202 | Recruitment expenses |
132 |
||
| 82 | Training, conference |
86 |
||
| 76 | Travel |
83 |
||
| 15 | Library |
8 |
||
| 598 | Consultant, contractors |
522 |
||
| 221 | Publication |
69 |
||
| 263 | Other output expenses |
189 |
||
| 1,485 | Total operating costs |
1,148 |
||
|
Note 5. Capital charge This represents the return on the ownership equity investment of the Crown |
||||
| Note 6. Depreciation | ||||
|
2004 |
2005 |
|||
|
Actual |
Actual |
|||
|
$000 |
$000 |
|||
| 43 | Computer equipment |
38 |
||
| 17 | Computer software |
10 |
||
| 7 | Office equipment |
11 |
||
| 7 | Furniture |
7 |
||
| 5 | Fittings |
5 |
||
| 13 | Library |
17 |
||
| 0 | Artwork |
0 |
||
| Total depreciation charge |
88 |
|||
|
Note 7. Provision for repayment of operating surplus Pursuant to section 14(1) of The Public Finance Act 1989, any operating |
||||
| Note 8. Fixed assets | ||||
|
2004 |
2005 |
|||
|
Actual |
Actual |
|||
|
$000 |
$000 |
|||
| Computer equipment | ||||
|
393 |
Cost |
412 |
||
|
334 |
Accumulated depreciation |
372 |
||
|
59 |
Computer equipment - net book value |
40 |
||
| Computer Software | ||||
|
206 |
Cost |
226 |
||
|
195 |
Accumulated depreciation |
204 |
||
|
11 |
Computer software - net book value |
22 |
||
| Office equipment | ||||
|
182 |
Cost |
183 |
||
|
135 |
Accumulated depreciation |
147 |
||
|
47 |
Office equipment - net book value |
36 |
||
| Furniture | ||||
|
261 |
Cost |
269 |
||
|
232 |
Accumulated depreciation |
239 |
||
|
29 |
Furniture - net book value |
30 |
||
| Fittings | ||||
|
599 |
Cost |
599 |
||
|
579 |
Accumulated depreciation |
585 |
||
|
20 |
Fittings - net book value |
14 |
||
| Library | ||||
|
175 |
Cost |
181 |
||
|
124 |
Accumulated depreciation |
140 |
||
|
51 |
Library - net book value |
41 |
||
| Artwork | ||||
|
17 |
Cost |
17 |
||
|
0 |
Accumulated depreciation |
0 |
||
|
17 |
Artwork - net book value |
17 |
||
| Total Fixed Assets | ||||
|
1,833 |
Cost |
1,887 |
||
|
1,599 |
Accumulated depreciation |
1,687 |
||
|
234 |
Total Fixed Assets - net book value |
200 |
||
Note 9. Financial Instruments
The Ministry of Women’s Affairs is party to financial instrument arrangements as part of its everyday operations. These financial instruments include instruments such as banking, investments and accounts receivable. The Ministry has a credit card facility of $15,000 (2004: $17,500). The Ministry has a letter of credit facility of $70,000 (2004: $70,000) to allow for the payment of employee salaries by direct credit.
Credit Risk
In the normal course of business the Ministry of Women’s Affairs incurs risk from trade debtors and transactions with financial institutions and the New Zealand Debt Management Office (NZDMO) of the Treasury. The Ministry does not require any collateral or security to support financial instruments with financial institutions that the Ministry deals with, or with the NZDMO, as these entities have high credit ratings. For its other financial instruments, the Ministry does not have a significant concentration of risk.
Fair Value
The fair value of financial instruments is equivalent to the carrying amount disclosed in the Statement of Financial Position.
Currency and Interest Rate Risk
The Ministry of Women’s Affairs has no exposure to currency risk, and its financial instruments are not interest rate sensitive.
Note 10. Related Party Transactions
The Ministry of Women’s Affairs is a wholly-owned entity of the Crown. All transactions entered into with other government departments and State owned enterprises are conducted at arm’s length on normal business terms.
Note 11. Unappropriated Expenditure
The Ministry of Women’s Affairs had no unappropriated expenditure during the year to 30 June 2005 (30 June 2004: Nil).
Note 12. NZ IFRS Implementation
The Ministry will start to implement New Zealand International Financial Reporting Standards (NZ IFRS) in the financial statements for the year ending 30 June 2008. The comparative figures for the year ending 30 June 2007 and an opening balance sheet at 1 July 2006 will be restated in accordance with NZ IFRS.
There will be no major key differences in accounting policies and no material impact on financial statements that may arise from adopting NZ IFRS.
The actual impact of adopting NZ IFRS may vary from the information presented, but the variation is not material.
AUDIT REPORT
To the Readers of Ministry of Women’s Affairs
Financial Statements for the Year Ended 30 June 2005
The Auditor-General is the auditor of the Ministry of Women’s Affairs (the Ministry). The Auditor-General has appointed me, Jo Smaill, using the staff and resources of Audit New Zealand, to carry out the audit of the financial statements of the Ministry, on his behalf, for the year ended 30 June 2005.
Unqualified opinion
In our opinion the financial statements of the Ministry including the Statement of Objectives, Statement of Service Performance, Statement of Accounting Policies, Statement of Financial Performance, Statement of Financial Position, Statement of Cash Flows, Reconciliation of Net Surplus and Net Cash Flows from Operating Activities, Statement of Movements in Taxpayers’ Funds, Statement of Commitments, Statement of Contingent Liabilities, Statement of Departmental Expenditure and Appropriations, Notes 1 to 12 to the Financial Statements:
- comply with generally accepted accounting practice in New Zealand; and
- fairly reflect:
- the Ministry’s financial position as at 30 June 2005
- the results of its operations and cash flows for the year ended on that date
- its service performance achievements measured against the performance targets adopted for the year ended on that date.
The audit was completed on 30 September 2005, and is the date at which our opinion is expressed.
The basis of our opinion is explained below. In addition, we outline the responsibilities of the Chief Executive and the Auditor, and explain our independence.
Basis of opinion
We carried out the audit in accordance with the Auditor-General’s Auditing Standards, which incorporate the New Zealand Auditing Standards.
We planned and performed the audit to obtain all the information and explanations we considered necessary in order to obtain reasonable assurance that the financial statements did not have material misstatements, whether caused by fraud or error.
Material misstatements are differences or omissions of amounts and disclosures that would affect a reader’s overall understanding of the financial statements. If we had found material misstatements that were not corrected, we would have referred to them in our opinion.
The audit involved performing procedures to test the information presented in the financial statements. We assessed the results of those procedures in forming our opinion.
Audit procedures generally include:
- determining whether significant financial and management controls are working and can be relied on to produce complete and accurate data
- verifying samples of transactions and account balances
- performing analyses to identify anomalies in the reported data
- reviewing significant estimates and judgements made by the Chief Executive
- confirming year-end balances
- Determining whether accounting policies are appropriate and consistently applied; and
- determining whether all financial statement disclosures are adequate.
We did not examine every transaction, nor do we guarantee complete accuracy of the financial statements.
We evaluated the overall adequacy of the presentation of information in the financial statements. We obtained all the information and explanations we required to support our opinion above.
Responsibilities of the Chief Executive and the Auditor
The Chief Executive is responsible for preparing financial statements in accordance with generally accepted accounting practice in New Zealand. Those financial statements must fairly reflect the financial position of the Ministry as at 30 June 2005. They must also fairly reflect the results of its operations and cash flows and service performance achievements for the year ended on that date. The Chief Executive’s responsibilities arise from the Public Finance Act 1989.
We are responsible for expressing an independent opinion on the financial statements and reporting that opinion to you. This responsibility arises from section 15 of the Public Audit Act 2001 and the Public Finance Act 1989.
Independence
When carrying out the audit we followed the independence requirements of the Auditor General, which incorporate the independence requirements of the Institute of Chartered Accountants of New Zealand.
Other than the audit, we have no relationship with or interests in the Ministry.
Jo Smaill
Audit New Zealand
On behalf of the Auditor-General
Wellington, New Zealand
| Matters relating to the electronic presentation of the audited financial statements This audit report relates to the financial statements of the Ministry of Women’s Affairs (the Ministry) for the year ended 30 June 2005 included on the Ministry’s website. The Chief Executive is responsible for the maintenance and integrity of the Ministry’s website. We have not been engaged to report on the integrity of the Ministry’s web site. We accept no responsibility for any changes that may have occurred to the financial statements since they were initially presented on the web site. The audit report refers only to the financial statements named above. It does not provide an opinion on any other information which may have been hyperlinked to/from these financial statements. If readers of this report are concerned with the inherent risks arising from electronic data communication they should refer to the published hard copy of the audited financial statements and related audit report dated 30 September 2005 to confirm the information included in the audited financial statements presented on this web site. Legislation in New Zealand governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. |
PART 3
Te wāhanga 3
PERFORMANCE AGAINST OUTPUT PLAN
At the beginning of the financial year, the Minister and the Chief Executive agreed an Output Plan. It comprised the detailed outputs to be delivered, the link to the outcomes in the Statement of Intent, and the performance measures and standards.
Outputs for 2004/05 covered:
- overview of the Action Plan for New Zealand Women
- economic sustainability
- work-life balance
- well-being
- liaison with international bodies
- nominations.
The highlights and achievements against targets for each output are described in Outputs 1 to 6 following.
OUTPUT 1: ACTION PLAN FOR NEW ZEALAND WOMEN OVERVIEW
To oversee the implementation and monitor progress on the Action Plan for New Zealand Women.
Outcome sought
The Action Plan for New Zealand Women (Action Plan) is implemented. Monitoring shows change in indicators including those measuring change in the social report and to reduce inequalities.
Final goal:
The Action Plan is implemented on schedule. Measurable improvement can be seen in key indicators (detailed in the Action Plan) demonstrating improved outcomes for women.
Indicative timeline for achievement of outcome: 5 years.
| KEY PRIORITY AREAS | ACHIEVEMENTS DURING 2004/05 |
|---|---|
| Chair and co-ordinate Chief Executive Steering Group | Achieved |
| In conjunction with Ministry of Social Development and Statistics New Zealand, progress the monitoring and indicator framework. | Achieved – this has been done with five other public sector agencies. |
| Monitor indicators and track progress across the Action Plan outcomes. | Partially achieved – progress is tracked on all areas in the Action Plan but indicators are not yet comprehensive. |
|
Key highlights:
|
|
OUTPUT 2: ECONOMIC SUSTAINABILITY
To provide analysis and advice on issues and policies impacting on women’s labour market participation, incomes and women’s contribution to economic growth.
Outcome sought
Increased labour market participation rates and relative earnings, increased contribution to economic growth, and greater support for women on low incomes, including those with family responsibilities.
Final goal:
Women’s earnings are significantly improved, including the elimination of gender disparities, and women’s enterprises are making a significant contribution to New Zealand’s economic growth.
Indicative timeline for achievement of outcome: Long-term
| KEY PRIORITY AREAS | ACHIEVEMENTS DURING 2004/05 |
|---|---|
| Jointly lead a project, with the Ministry of Economic Development, to support the ongoing growth of women in enterprise. The project will have a particular focus on Māori women in enterprise, and be informed and guided by a Māori Economic Sustainability Reference Group. | Achieved: the Māori Economic Sustainability Reference group operated effectively. |
| Provide advice on strengthening Māori women’s governance and management over collectively-owned assets, in consultation with Te Puni Kōkiri. | Advice provided to Te Puni Kōkiri on the policy proposal for new legal governance arrangements consistent with tikanga and providing appropriate levels of legal certainty and accountability. |
| Undertake a research project on Pacific women’s economic well-being, assisted by a Pacific women’s reference group. | Not achieved: a draft report was prepared and peer review completed, and the researcher is drawing out the policy implications and finalising the report. |
| Contribute to ongoing policy advice on improving pay and employment equity for women, arising from the Pay and Employment Equity Taskforce. | Effective contribution. |
| Provide policy advice on a range of measures to increase women’s labour market participation in employment, including extensions to paid parental leave. | Achieved |
| Contribute to reviews led by the Ministry of Social Development on the provision of social assistance. | Achieved |
| Identify issues for women in ensuring adequate retirement incomes, in conjunction with the Retirement Commissioner. | Achieved |
Key highlights:
|
|
| KEY PRIORITY AREAS | ACHIEVEMENTS DURING 2004/05 |
|---|---|
| Contribute to the work of the Work-life Balance Steering Group, providing inputs such as a literature review on the impact of maternal employment on child development outcomes. | Achieved. |
| Provide policy advice on options to improve access to affordable, high quality childcare. | Achieved. |
| Monitor the development and use of time use survey satellite accounts relating to the non-profit, voluntary and community sectors. | Achieved. |
|
Key highlights:
|
|
OUTPUT 3: WORK-LIFE BALANCE
To provide analysis and advice on issues and policies impacting on women’s work-life balance, including access to affordable, high quality childcare.
Outcome sought
Women are easily able to participate in, and contribute to, a range of spheres within their lives, including paid work, their families and communities, voluntary work and cultural activities.
Final goal:
Women are satisfied with their ability to balance their participation in and contribution to the range of spheres within their lives.
Indicative timeline for achievement of outcome: Long-term
| KEY PRIORITY AREAS | ACHIEVEMENTS DURING 2004/05 |
|---|---|
| Contribute to the work of the Work-life Balance Steering Group, providing inputs such as a literature review on the impact of maternal employment on child development outcomes. |
Achieved. |
| Provide policy advice on options to improve access to affordable, high quality childcare. |
Achieved. |
| Monitor the development and use of time use survey satellite accounts relating to the non-profit, voluntary and community sectors. |
Achieved. |
Key highlights:
|
|
OUTPUT 4: WELL-BEING
To provide analysis and advice on issues and policies relating to women’s health, safety and freedom, and legal rights.
Outcome sought
To provide analysis and advice on issues and policies relating to women’s health, safety and freedom, and legal rights.
Final goal:
The impacts of preventable health issues are minimised, domestic and other forms of violence targeted at women are eliminated and women freely exercise their legal rights.
Indicative timeline for achievement of outcome: Long-term
| KEY PRIORITY AREAS | ACHIEVEMENTS DURING 2004/05 |
|---|---|
| Monitor women’s health outcomes, particularly in the areas of sexual and reproductive health, Māori women’s smoking rates, obesity and mental illness. |
Achieved. |
| Provide policy advice on strategies to reduce the incidence and impact of violence against women. |
Achieved: with a considerably stronger leadership and analytical role. |
| Contribute to policy projects to improve women’s access to services, including legal services. | Achieved |
|
Key highlights:
|
|
OUTPUT 5: LIAISON WITH INTERNATIONAL BODIES
To provide analysis and advice on integrating New Zealand’s international obligations in relation to women into domestic policy and to support New Zealand’s contribution to international fora on issues relevant to the interests and well-being of women.
Outcome sought
Domestic policy that reflects New Zealand’s obligations in relation to women, and New Zealand contributes effectively to developing and implementing international instruments that promote and protect the interests and rights of women.
Final goal:
New Zealand is fully compliant with its international obligations in relation to women and contributes to international fora to promote and advance the interests and rights of women globally.
Indicative timeline for achievement of outcome: Long-term
| KEY PRIORITY AREAS | ACHIEVEMENTS DURING 2004/05 |
|---|---|
| Attend and contribute to the MINCO (Australasian Ministers’ Conference on the Status of Women) meeting in August 2004. |
Achieved. |
| Contribute to the Working Group on the Draft United Nations Declaration on the Rights of Indigenous Peoples in Geneva, September 2004. | Achieved. |
| Attend and contribute to the United Nations Commission on the Status of Women (CSW) meeting in March 2005 in New York to mark the Tenth Anniversary of the Beijing Platform for Action. |
Achieved. |
| Develop and implement the process to prepare the sixth report to the United Nations Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW), due January 2006. | Achieved. |
| Identify and contribute to domestic policy development processes that impact on issues identified by international fora as relevant to the interests and well-being of women. |
Achieved. |
|
Key highlights:
|
|
OUTPUT 6: NOMINATIONS
To provide a Nominations Service that contributes to increasing the numbers of women appointed to government boards and committees.
Outcome sought
Greater gender balance in leadership and decision-making roles in the economic, health and social sectors through an annual increase in the number of women appointed to government boards and committees.
Final goal:
The membership of government boards and committees will broadly reflect New Zealand’s gender and ethnic demographics; that is, of the total board and committee membership, women will represent around 50 percent, Māori women around 8 percent, Pacific women around 3 percent and there will be representation of disabled women.
Indicative timeline for achievement of outcome: By the year 2010 women will represent around 50 percent of the membership of government boards and committees.
| KEY PRIORITY AREAS | ACHIEVEMENTS DURING 2004/05 | |
|---|---|---|
| Develop systems to gather the information needed to measure the Ministry’s contribution and progress toward the 2010 target of 50 percent representation. |
Achieved. | |
| Work more closely with each appointing agency so that the Ministry can provide a more targeted service for statutory board and committee appointments. | Achieved. |
|
| Increase the number of 'very experienced' and 'experienced' women, Māori women and Pacific women in the database pool. |
Achieved. | |
|
Key highlights:
|
||
PART 4
Te wāhanga 4
CAPABILITY
INFORMATION ON THE MINISTRY
Management of the Ministry
Under the State Sector Act 1988, the Chief Executive has overall responsibility for the management of the Ministry. The Executive Management Team has responsibility for strategic management of the Ministry. The team comprises the Chief Executive, Policy Manager, Treaty Relationships Manager, and Corporate Support Manager. During 2004/05, it was supplemented by a fixed-term Strategic Development Leader. Day-to-day management of these functions is delegated to individual managers.
 |
Shenagh Gleisner Chief Executive The Chief Executive’s Office includes the Nominations Service and executive support. |
 |
Rowena Phair Policy Manager The Policy section covers the core functions of the Ministry: research and development of policy advice to government and management of New Zealand’s international obligations in relation to the status of women. |
 |
Sonya Rimene Treaty Relationship Manager The Treaty Relationship Unit assists the implementation of initiatives to improve responsiveness to Māori and helps identify, establish, and maintain key relationships with iwi, Māori and Māori individuals to provide input into key policy areas. The Unit has developed an internal Maori women's relationships tool that complements the Ministry’s gender analysis framework. |
| Carolyn Risk Strategy Development Leader The Strategy Development Leader has undertaken a range of strategic projects, including the development of the monitoring framework for the Action Plan. The role has given specific support to the policy and international functions of the Ministry during its rebuilding process. |
 |
Martin Sebire Corporate Support incorporates the communications, finance, administration, information management and human resources functions. The Corporate Support Manager role was created during the year following a review of the corporate functions and the disestablishment of the roles of Strategic Communications Manager, Strategic Business Manager, and Strategic Human Resources Manager. |
Staffing
At 30 June 2005 there were 27 full time staff and 3 part time staff employed at the Ministry. There were 7 vacancies across the Ministry, 3 of which were filled by temporary staff, and 3 staff members on parental leave. The collective agreement covered 46 percent of staff. The Ministry‘s unplanned turnover was 43 percent for the year.
Various strategies were undertaken to fill the gaps created by this turnover to allow the delivery of the work programme, including the use of secondments, temporary staff, and contractors.
It remains cost-effective for the Ministry to continue to purchase specialist skills for periodic or one-off tasks or corporate projects. External consultants or contractors with appropriate expertise for specific tasks and projects were therefore used to complement and develop in-house capability. During 2004/05 these include consultants for expert policy work, facilitation, event management, production of publications, recruitment and specialists to assist with organisational development.
Publications and other communications
The following reports were published by the Ministry during the year ended 30 June 2005:
- Pānui newsletters (July 2004, September 2004, February 2005, and May 2005)
- Report of the Ministry of Women’s Affairs for the year ended 30 June 2004 (Annual Report)
- Influences of Maternal Employment and Early Childhood Education on Young Children’s Cognitive and Behavioural Outcomes
- Statement of Intent of the Ministry of Women’s Affairs 2005-08.
Ministry of Women’s Affairs
48 Mulgrave Street
Thorndon
Wellington
PO Box 10-049
Wellington
Tel: (04) 915 7112
Fax: (04) 916 1604
email: mwa@mwa.govt.nz
